Why and How You Should Switch to Multifunctional Office Copiers

How and Why You Should Switch to Multifunctional Office Copiers

In the past, companies had no choice but to invest in fax machines, desktop printers, separate black and white and colour copiers, and scanners. Fortunately, technology has advanced considerably over the years, making it possible to combine functions, such as printing, copying, stapling, faxing, and more in one machine. Our range of all-in-one office copiers thus makes it possible to reduce overhead costs by reducing the number of machines needed to handle the mentioned tasks.

Simply replacing devices throughout the office without considering the layout, tasks to be performed, age of current devices, and automation needs can lead to added costs instead of cost savings.

As such, we recommend having our consultants conduct an analysis of your current office copiers and printers, as well as fax and scan machines. They will identify which machines can be replaced, which ones simply serviced for better performance, and how many multifunctional printers you need. In addition, they will determine which functions the machines should include to meet your copy and print needs.

Rental Options

We understand that a large upfront capital layout to replace redundant and poor performing copiers can cause severe cash-flow problems. To this end, we offer a rental option, enabling you to gain access to the newest technology according to your print and copy needs right now. Plan upgrades to coincide with the end of lease terms and thus manage to stay competitive with the latest and most relevant technologies.

Newer machines are more energy efficient. Fewer breakdowns are experienced and quality is improved. As such, your company can benefit from the increase in productivity associated with office automation.

To benefit the most from automation with new multifunctional printers, determine what you need. Answer the following questions:

• How many employees will use the specific machine?
• How many documents does your office print daily?
• How many documents must be full colour?
• Do you regularly need to print images?
• Do you want to create booklets and brochures?
• Do you want to print on gloss paper?
• How many times a day do you need to print on A3 or larger sheets of paper?
• Do you want to reduce the need for printing?
• Are large volumes more important than quality?
• Is a large range of functions more important than high-quality prints?

Our consultants will be able to assess even more needs and thus help you get the best office copiers for your particular copying, faxing, printing, and scanning needs.

We offer software diagnostics functionalities to help you manage print and copy costs. You can determine the usage of the machines, ink and toner levels, and types of documents printed. You can also restrict print jobs per worker according to their job title and authorisation level. It is possible to deploy the machines on your current network and enable the sending of print or copy jobs from mobile devices, laptops, and desktop computers. With wireless capability, employees can send print jobs directly from their mobile handsets.

Multifunctional office copiers come with user-friendly panels for ease of job selection. These dashboards have several intuitive features. It is possible to save user profiles for repeat print jobs. In addition, several output formats exist. Employees can, for instance, scan documents directly to their USB devices, print to PDF formats for easy sharing without having to print to paper, and can email the documents to colleagues.

With the sophisticated fax facility, you no longer need a separate fax machine. Instead, use the built-in fax functionalities of our multifunctional devices. Receive and send faxes directly. It is even possible to have the fax facility double as an answering machine. The voice messages are sent to the right users.

Duplex printing capabilities, document feeders for bulk scanning, and print job bypass to eliminate bottlenecks are more features that make these office copiers essential in any business environment. With sorting, stapling, and folding functionalities also available, our all-in-one printers can replace multiple machines. These machines can handle several tasks at once, eliminating the need for one task to complete before another can commence. Cloud connection capacity is another feature that is exceptionally useful.

You may only need one or more of the functionalities mentioned or all the functions. Our consultants will help you determine which functions and features are most important for your particular office environment.

Get in touch for more information about our range of office copiers, rental and purchase options, as well as service contracts to meet your budget requirements.