What Managed Print Solutions May Include
Printing is an essential activity in most businesses, but there are significant differences in how each business manages its document output. Managed print solutions are services, provided by an outside company, designed to optimise and better manage a client company’s printer and office equipment fleet and document output.
Managed print solutions systems are typically implemented by printer and office equipment vendors to help their customers improve the performance of their document output functions and equipment. Implementation of managed print solutions usually consists of an initial office equipment audit and a comprehensive needs assessment. The analysis will cover all aspects of a business’ document production activities and provide an integrated means of managing them. Devices such as printers, faxes, scanners, and copiers will be included in the audit, after which selective or complete replacement of existing print and associated office equipment may be recommended.Managed print solutions systems are typically implemented by printer and office equipment vendors to help their customers improve the performance of their document output functions and equipment. Implementation of managed print solutions usually consists of an initial office equipment audit and a comprehensive needs assessment. The analysis will cover all aspects of a business’ document production activities and provide an integrated means of managing them. Devices such as printers, faxes, scanners, and copiers will be included in the audit, after which selective or complete replacement of existing print and associated office equipment may be recommended.
The provision of print consumables, equipment repairs, servicing, and the spare parts required to operate the hardware may also form part of a managed print solutions agreement.
What Managed Print Solutions Deliver
Managed print solutions invariably save money by consolidating hardware, eliminating unnecessary equipment, and identifying old, energy-hungry equipment that is more expensive to maintain and run than newer machines.
Technical support (including servicing and repairs, parts, and all the consumables needed to run the fleet of printers) is provided, making budgeting far easier. Third-party equipment, should some be retained, will often be included in the scope of the agreement, providing a “one-stop shop” for the end user.
The systems employ sophisticated software solutions to provide accurate tracking of the performance and utilisation of all printers and multifunctional devices in the print and office equipment environment of the company. The data collected provides accurate calculations of the true cost of document production across all the devices in the company and makes it easy to identify areas for possible savings.
The cost savings associated with adopting managed print solutions may be significant when compared to ad hoc printer installation and maintenance. Implementing a system exposes the hidden costs of printing that many managers are unaware of.
A good provider will tailor solutions based on the specific document output needs of an organisation down to department level. The strategic placement of printers adjacent to areas where that type of printer will be used most delivers significant improvements in workflow. The training department will have different print requirements to the drafting and engineering departments, for instance.
Inefficiency Costs Money
Using old, outdated hardware or old, poorly integrated software slows document production down, is inefficient and time-consuming, and results in unnecessary time being wasted waiting for output, not to mention device malfunctions and jams. Automated consumable replenishment and service calls save time and free up staff to focus on their actual jobs.
Select the Right Partner
At Raydian, we are recognised experts in the provision and management of printers and all associated office equipment. We have a proven track record in the successful implementation of solutions for any environment. Managed print solutions afford a company full visibility of all document output activities in their business. Who is printing, what they are printing, and what volumes are being printed can lead to significant savings and, at the very least, the peace of mind of knowing money is not being wasted. We can reduce printing and copying costs just by monitoring and optimising the print output environment. Start the process by calling us today.