Managed Print Solutions

While printing is an essential activity in almost all businesses, there are significant differences in how each business handles its printing. Managed Print Solutions (MPS) are management systems provided by printer and related services providers that manage all aspects of an enterprise’s printing and printers. This includes devices such as printers, faxes, scanners, and copiers. The document output requirements of a company may, of course, also be outsourced to retailers or commercial print providers.

Managed Print Solutions are services provided by a third-party company to optimise a company’s document output. The key constituents of Managed Print Solutions are a needs assessment, selective or complete replacement of hardware, and the provision of the supplies, service, and parts required to operate the hardware (including existing third-party equipment and any new hardware if required). The MPS provider also tracks how the total printer “fleet” is being used. Expert advice is provided, ensuring that solutions employed complement an organisation’s needs and employee requirements while improving productivity and reducing costs.

What Are the Benefits Of Managed Print Splutions?

Firstly, a Managed Print Solutions company will provide an in-depth analysis of the existing print device fleet. MPS providers have experience with analysing print fleets of all sizes. They also possess specialist knowledge in printer fleet consolidation, allowing the implementation of the most appropriate combination of equipment at the best cost. The analysis will take into account all aspects of a business’ printing needs and provide a holistic solution.

Printing equipment will be rationalised and placed in easily accessible locations, improving workflow and maximising device usage. The need for and use of local printers, which are typically less efficient and more costly than larger multi-user printers, will also be assessed. Local printers service one user and are often not networked, making them difficult to manage from a cost and inventory-tracking point of view.

A MPS program allows for the consolidation of costs and streamlines administration by reducing the number of vendors that need to be managed. It also eliminates unbudgeted-for maintenance and ad hoc printing costs. An assessment identifies underperforming equipment, which can then be replaced with more efficient devices. MPS providers have specialist expertise and know which equipment will best meet the specific company needs and budget while taking factors such as historical usage and business goals into account. Assistance with employee training and support for any issues will usually also form part of a MPS offering.

Managed Print Solutions eliminate the need for consumables ordering. Devices are monitored and shipment of consumables is automated based on when devices are running low. Productivity is improved by not running out of essential consumables.

Choosing a MPS Partner

Managed Print Solutions afford a company full visibility and control of its printing. Insight into who is printing, what they are printing, and what volume of prints is being made allows for significant cost savings and boosts productivity. A MPS expert like Raydian can reduce printing and copying costs by up to 30% by monitoring, managing, and optimising the entire print output environment.

A Raydian MPS will seamlessly manage infrastructure while tailoring the quantity and types of printing devices to meet the unique needs of the specific business environment. A MPS system from Raydian will save a company money, reduce its administrative workload, and improve its productivity and efficiency.