Remote Working 101: Why Printer Rentals Make Better Business Financial Sense
The Covid-19 pandemic and the extended lockdown have had a massive ripple effect on the livelihoods of millions of South Africans. In only a few months, the business landscape changed drastically, with South Africa’s economy pushed to its lowest since the Great Depression. While South African businesses and citizens struggle to keep the wheel turning, it is apparent that today’s priority is remote working.
Workplace Flexibility Boosts Bottom Line
A 2020 trend that looks like it is not going anywhere, remote work is changing how the global workspace operates. Not just a lifestyle for digital nomads that like to lie in a hammock in India while designing websites or crunching numbers, remote working brings many advantages to employers and employees. With benefits that range from increased productivity, performance, engagement, and retention to profitability, it is no wonder economists predict we are amid a flexible workplace revolution.
You Get More Than Just a Duplicating Machine
As we slowly head towards setting up shop from home, implementing a work-from-home strategy requires purchasing desks, ergonomic chairs, and office equipment like printers. Although many businesses try to maintain a paperless policy, printing is still a vital core process that many rely on to get business done. From scanning, faxing, and duplexing to cloud photo printing, today’s printers are computers that perform multiple document management tasks.
A printer is still an indispensable, pricey piece of equipment. It is an investment. With businesses forced to cut costs and with employees logging in from home, there is no room in budgets to spend ineffectually. Most organisations face decisions of whether to purchase equipment or to rent equipment, with printers high on that list. If you are in two minds about buying or renting, here is why printer rentals make better business financial sense.
Zero Capital Outlay: Printer Rentals Will Not Eat Into Cash Flow
Most organisations designate one printer per department, which means you will not have enough printers for all your employees’ remote-working needs. With marketing and saving money key priorities, many businesses cannot afford to cough up thousands on thousands on new or even second-hand printers. It is much better to take on an extended low monthly payment rather than pay astronomical upfront costs. Rental companies do not demand large deposits, and the South African Revenue Services (SARS) lists printer rentals as a business expense, so you can claim a tax deduction on the rental payment.
It is Not Your Printer: You Are Not Responsible for Maintenance and Repairs
Being the proud owner of a top-of-the-range multifunctional printer is fabulous until it breaks down. There is no price on downtime. In these competitive times, even the smallest disruption can lead to loss of revenue. Printer repairs can be complicated, which means you could sit without a printer for days on end, and then still cough up on repairs and call-out costs. You can avoid this with printer rentals because a printer rental comes furnished with a repair and maintenance agreement. It is not your machine, so the rental company handles all the repairs and maintenance over the term of your rental agreement term.
Stay Current with the Latest Models and Features
Driven by the demand for productivity and efficiency, printer technology never ceases to strengthen, which means purchasing prevents buyers from staying current with all the best-in-class models and features. Purchasing over renting means you are spending money on equipment that you cannot easily upgrade and will eventually be outdated. If you want to stay competitive and furnish your employees with the best-in-class equipment, without racking up operational debt, rentals allow you to keep current with the latest and greatest.
A Small Monthly Payment with a Maintenance, Repair, and Upgrade Plan
The workplace is changing, with many private and government organisations choosing to rent rather than buy outright. The cost of today’s multifunctional printers can run into tens of thousands, especially the ones with the latest features. With reducing business operational costs a necessity, it is much better to take on an extended low monthly payment rather than pay one inflated upfront cost. You will also be able to save a fortune in discounts, software, maintenance, upgrades, repairs, and even training if employees find it too complex to understand.
If you are a business looking to furnish your employees with affordable, best-in-class business printer rentals and service plans, we have the best deals.