How a Print Management Strategy Helps to Reduce Printer Cartridge Usage
The printer cartridge is a consumable. It is depleted once the ink is used up. As such, for the printer to stay functional, you need to replace the cartridge. It seems obvious enough, but have you considered how much ink is wasted in your office every month? Every time a job is printed that could have been digitally stored or sent, it means more cost to the company. To minimise having to order multiple printer cartridges every month because of company resource misuse, implement a print management strategy and solution.
Let us take a closer look at how a print management strategy can help to reduce your company’s spending on printer cartridges and paper.
What is Print Managementhttps://raydian.co.za/managed-print-solutions/?
It is a strategy to reduce the number of machines in the office. Instead of having a fax machine, scanner, copier, and printer separately, you buy or rent a multifunctional printer. You also assess the printing needs. It may just so happen that you still need a full colour printer separate from the multifunctional unit or units. To reduce the misuse of company resources, you also create a policy of what is printed to which machine, when printing is needed, and how to reduce paper usage. In addition, you buy software that allows for usage monitoring and set limits per user according to their job duties. If you make use of our services, you can have all the above and more. We offer you complete print management solutions, which also ensure that you have all the printer cartridges when needed, instead of having to order at the last minute.
How Does Tracking Usage Help to Reduce the Spending on Printer Cartridges?
With the software that forms part of the print management solution, you are able to see how many colour prints are made, when to expect print peak periods, who prints what, and where wastage occurs. It also helps you to budget better. Instead of ordering one or two cartridges, you save from the bulk supply of cartridges that also provide for extra prints because of their larger than normal fill of ink. Here too, our consultants help to determine which cartridges will help you to save the most without compromising on print quality.
The toner or ink level monitoring possible with the software helps you to see in advance when replacement will be needed. This helps to reduce unnecessary administration and costs involved in last-minute ordering and replacement.
How Does Having a Print Policy Help to Reduce the Number of Cartridges Used Every Month?
Setting boundaries helps to reduce company costs. This also prevents employees from using the office equipment for their private print, scan, and fax jobs. Employees are less likely to print unnecessarily if they know that their print behaviour is monitored.
Choose the Right Printers
By reducing the machines that are ink or toner intensive, you already take a step towards winning the overheads battle. You can also reduce machines that use expensive cartridges. Of course, printing must go on and this is where consolidating several machines into a single unit can help to reduce the spending on cartridges. Here too, you will benefit from our objective expertise regarding the most cost-effective machines and which multifunctional units to choose for meeting print, budget, and office automation needs.
How You Benefit and Can Spend Less When You Use Our Print Manage Solutions
- No need to manage every machine on its own
- Speed up work by automating paper-based processes
- Software for tracking and monitoring print jobs and costs
- Optimise printing regardless of the machines and brands
- Gain better control over print volume with the print reports you get
- Significantly reduce the number of machines and supplies required
- Eliminate machines that use expensive consumables
We can manage everything from machine relocation to print volume monitoring, the ordering of consumables, and maintenance of the machines. With a comprehensive service offering that ranges from device lease/sales services to maintenance and service agreements, we provide you with turnkey solutions.
Printing remains an overhead that must be controlled. It is essential to the business world, but it eats into profits. To reduce your costs, also in terms of printer cartridges, order your supplies from us at competitive prices. Benefit even more with our print management solutions to help you automate functions and control costs.