How Multifunctional Copiers Help with Office Automation
Moving offices is the fastest way to realise you have far too many pieces of equipment, which is not helping along productivity. Indeed, several pieces of equipment to handle functions, such as copying, scanning, printing, and binding take up a whole lot of space. Such machines also require their fair share of the energy and space allocations. The solution is to buy or lease multifunctional office copiers that are able to handle several functions, including copying, sending files, and scanning documents.
Office automation should not mean more machines. Indeed, you want to move away from having several pieces of equipment cluttering the space. Below are the top reasons for transitioning from multiple pieces of equipment to multifunctional copiers.
Improve Space Usage
The bottom line: commercial property space is expensive. Your firm most probably pays per square metre of floor surface. Every unnecessary piece of equipment means poor management of floor space. Instead of using the valuable space for redundant machines, you can free up space for employee relaxation areas, conference sections, and client waiting areas. Even leaving the space open can improve the airflow and aesthetic appeal of the commercial space. With the range of compact multifunctional office copiers available, you have no reason to clutter precious floor space.
Less Maintenance Time
Every machine requires maintenance to function at its best. With five printers, two copy machines, and a scanner in one small department, you get the picture. With the multifunctional office copiers, all the extra machines are gone. Instead of seven machines in the department, there is one, highly functional machine to maintain. One set of drivers requires updating, and only one service provider is needed to maintain the machine. Fewer things can go wrong and the load on the network is reduced.
More Cost-Effective Than Having to Upgrade Several Machines
Multifunctional machines cost more to purchase and upgrade than single function copy machines, scanners, and printers. However, you only need one machine instead of several types for each department. This means not having to upgrade or replace several pieces of equipment. Calculate the costs, and it becomes clear that the multifunctional machines also mean cost savings on upgrades.
Many Tasks – One Tool
While it is important for employees to get up from their seats several times a day to promote healthy blood flow and keep them from falling asleep, it remains a hassle to do so because of dated ways of doing things. It is certainly not exciting to print a report, and then having to go over to the copy machine to make five copies, and then to the binder to get the documents in neat folders. Indeed, it is exhausting just to list the steps.
What if it is possible to sit at the desk, send the work to the printer, have it copied, and have the binding done without having to move until the job is finished? Better yet, what if you can have files stored on the machine to reprint, email, and copy when needed? What if a password can be added to protect the documents from being intercepted when sent? It sounds amazing, and it is possible when you have one or more of the multifunctional office copiers. Indeed, you can even scan a document and save it in several formats for easy forwarding to the right people.
The time saved, reduced paper usage, and fewer pieces of equipment, in addition to saving space are already sufficient reasons to replace dated equipment with one or more multifunctional devices.
Reduce Waste
Sustainable business practices include the reduction of waste. With multifunctional machines, you have fewer toner cartridges to recycle and replace. The environmental impact is significantly reduced. Add to this the ability to save time ordering consumables, and you help to reduce the administrative burden of supply ordering, which also translates into ongoing cost savings.
Streamline Inventory Management
Your staff tasked with supply ordering will thank you for reducing the number of vendors responsible for maintenance, services, and consumables. Indeed, when you buy or rent multifunctional office copiers from us, we make it even easier with service agreements.
The above are only a few of the many reasons to invest in multifunctional office copiers. With many other benefits to be realised, it is time to automate for optimal productivity. Give us a call for more information about our turnkey solutions according to your budget and workload requirements.