What Services Should Managed Print Solutions Provide?
Managed print solutions are management systems provided by vendors that manage all aspects of an enterprise’s printing, including office equipment. They consist of services provided by a third-party company to optimise a company’s document output. Managed print solutions are typically most beneficial to companies that have multiple devices and produce high volumes of output. Managed print solutions cover the management of a large variety of office machinery, including printers, multi-functional devices, faxes, scanners, and copiers.
Managed print solutions (MPS) are aimed at companies with an in-house ‘fleet’ of devices. The key constituents of MPS systems are a needs assessment, selective or complete replacement of hardware, and the provision of the supplies, services, and parts required to keep the hardware operational. The MPS provider also tracks how the total office equipment inventory is being used. Expert advice is provided ensuring that solutions employed optimise an organisation’s operations while improving productivity and reducing overall cost.
Managed Print Solutions Benefits
The primary benefit managed print solutions offers is an in-depth analysis of the existing office equipment fleet. They possess specialist knowledge in print device rationalisation and consolidation, which allows for the implementation of the most appropriate combination of new and existing equipment at the best cost. The analysis will consider all aspects a business’s equipment needs and provide a holistic solution.
Local devices that serve a single user are often not networked, making them difficult to manage from a cost and inventory-tracking point of view. Use of local output devices, which are typically less efficient and more costly to run than larger multi-user machines, will also be assessed and optimised.
An MPS system eliminates unbudgeted maintenance. It also allows for the consolidation of costs and streamlines administration reducing the number of vendors that need to be managed. An assessment identifies underperforming equipment which can be replaced with more efficient devices. MPS providers have specialist expertise in taking factors such as existing usage – with regard to both volume and type of output – and the entity’s future goals and requirements into account. Support, in the form of training of employees on the care and operation of new devices, will typically also form part of MPS system implementation.
Implementing an MPS system removes the burden of staff having to order consumables. This frees up personnel, allowing them to be assigned to other, business-specific tasks. The MPS solution provider takes on the responsibility of monitoring office equipment and will usually employ an automated system that places orders for consumables to ship once the consumables in a particular device are almost empty.
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Which MPS Solutions Provider?
Managed print solutions allow any entity a clear picture of their print activities which enables managers to rationalise and control the associated costs to a very high degree. Knowledge of who is using which device, what they are producing and what volume of output is occurring allows for significant cost savings and boosts productivity. In most instances, Raydian can cut the running costs of office equipment, including printing and copying, by as much as thirty percent. Savings stem from careful monitoring of the office equipment fleet. Data derived from monitoring promotes better management, which enables optimal use of all the office equipment utilised by a business. One of our MPS systems will seamlessly manage infrastructure and tailor the quantity and types of devices employed to meet the varying requirements of any kind of business. An MPS system from Raydian will save company money and time, reduce the administrative burden on company employees and enhance office workflows through better productivity and efficiency. Contact Raydian today.