Managed Contracts for Your Business Printers
Have you ever been frustrated when assessing your business processes and realising that you are bleeding money somewhere, but you just cannot figure out where? Many businesses are surprised to find that a large chunk of their profits is being spent on mismanaged printing environments. It is an area that is often overlooked, but it really should not be. If you had to look at the statistics, you would probably be shocked at what the average business is wasting on printing functions each month and year. The statistics make for interesting reading, but should not matter much; any percentage of your income wasted is too much! The main cause of this wastage is usually inefficient printing practices and the use of printers and consumables by staff members for personal purposes. To cut back on what you spend on your business printers and consumables, introduce managed print services to your business.
What can a managed print solution really do for the modern business? Well, first of all, it can bring about a sense of order and calm to a previously chaotic system. With the right managed print service incorporated in your daily office activities, you will enjoy the type of transparency that allows you to see and control your entire printing and document management system and environment. Yes, this means that you will minimise the wastage of ink and paper, but it means so much more than that as well.
Your business systems are bound to be changing with each passing day and so it is important to have access to services that change and evolve with your business. Managed print services allow you the opportunity to do exactly that. The right printing management service will allow your business printers to offer you the latest in terms of technology and convenience, and can constantly change as the needs and demands of your business environment do. A print solution that grows with your business – now that sounds like a great idea!
With an outsourced managed print service from Raydian, you will be granted the convenience of having your printing environment optimised to meet the needs of your business and this will be done while bringing down your monthly printing costs and consequently reducing your annual spend on printing consumables. Everything can be arranged for you, from the setting up of mobile print options, to connecting devices to the print network and ensuring that each staff member is assigned a personalised code so that you can track, trace, and monitor the printing that each staff member is doing.
There is another advantage to having your business printers professionally managed for you and that is the fact that repairs and maintenance no longer have to be feared expenses. Downtime experienced by a busy office when a printer malfunctions or breaks can be crippling to the whole business process. With managed printers, the unit can be fixed quickly or a loan printer provided if the repairs are too extensive to carry out immediately on site. It also means that you have access to the latest printers and devices without having to pay out lump sums upfront to buy them. The benefit of a managed print solution is that you pay a set monthly fee, which covers everything, even those pesky repairs and maintenance tasks along the way. There is no nasty surprises when your printer needs repairs, as you have been paying for the service from the beginning.
In order to choose the correct business printers and management system, it is best to have the office environment assessed first. At Raydian, we can send a consultant to your business to analyse your current printer setup and to see where we can optimise and improve on processes. We will also then be able to advise on which printer units need maintenance and which need to be replaced. We can manage new units supplied by us, as well as your existing equipment. We can also repair equipment that has not been supplied by us. This is one way in which we offer our clients total convenience.
If you would like to learn more about our managed print solutions for business printers, we welcome you to get in touch with us at Raydian. Simply send us an email or give us a call for more information and advice on our products and services today.