When to Do Printer Repairs and When to Replace Machines
Printers break down from time to time. However, regular servicing and maintenance can help to prevent major breakdowns. Of course, sound office or business management includes keeping a record of repairs, services, and preventative maintenance. Such costs include everything from replacement parts to cleaning and complete refurbishing.
Newer printers require less maintenance and the older the equipment, the higher the cost of keeping it in working order. To this end, record-keeping helps to keep an eye on costs. When the machines are no longer cost-effective tools to get the job done, you need to consider replacing them. With the equipment forming an essential part of business operations, you cannot afford to go without the machines for a week or longer. If you have several printers and copiers, consider whether buying or renting multifunctional printer-copy machines will be more cost-effective in terms of:
Why Printer Maintenance Is Essential
Lack of routine servicing and preventative maintenance causes underlying issues to become expensive problems. Repairs can run into the thousands if small issues are left to become major printer breakdowns.
Avoid Regular Printing Problems
Preventative maintenance helps to keep alignment correct, rollers clean, ink heads clean, sorting trays in proper working order, and more. If you don’t to the small repairswhen needed, you end up with lower print quality, regular paper jams, slow print speeds, streaks, and more. As such, time and money is wasted having to repeat print jobs.
Neat Print Jobs
Toner use is lower, as the printers operate as they should. This means fewer or no streaks on the pages as the result of toner build-up. This is especially important for copy and print shops. That said, companies cannot afford such streaks on their documents, since they want to portray professionalism. Untidy print work reflects poorly on the company and tarnishes its image.
The Toner Cartridge’s Life Is Prolonged
Preventative maintenance and timelyrepairshelp to prolong the life of the toner cartridges. This means savings on having to replace toner drums or cartridges every now and then, or prematurely.
Prolong the Printer’s Usefulness
New equipment can be expensive. Having to invest in new copiers or printing devices because of neglect or the lack of repairs on your current machines eats into your cash flow. In today’s business world, cash-flow management is essential. An unexpected crisis can cause business failure overnight if sound cash-flow-management principles are not followed. On-time and regular repairshelp to reduce the risk of cash-flow problems related to unplanned work done on expensive equipment.
Whether to Opt for Repairs or Replacements
This brings us back to the issue of when to opt forrepairs and when to replace printers altogether. Factors to consider are briefly discussed below, helping you to make an informed decision.
Age of Equipment
If the machine is relatively new, rather opt for our preventative maintenance and affordable services. We offer service-level agreements (SLAs) for all makes and models. If it is quite old, you can have us refurbish it for you or replace it with one of the more cost-effective new multifunctional units. These units can be rented or bought. Rental has the benefit of being a monthly tax-deductible expense. It also helps to prevent cash-flow-management issues related to the purchasing of expensive equipment.
Cost of Repairs
If only minor repairs are needed, the choice is obvious. However, if the machine regularly has issues, replacement may be the better option. The cost shouldn’t be more than half the value of the machine.
Whether you operate a small, medium-sized, or large business, you will benefit from our inexpensive printer repairs, maintenance services, and rental options. Give us a call for immediate assistance. We also offer a complete print-management solution, helping you to focus on business operations while we take care of maintenance, consumables, and more.