Raydian – Your Complete Office Automation Solution for Cost Savings and Improved Productivity
Office automation holds several benefits, including:
- Reduction in costs related to manpower, floor space usage, energy and maintenance.
- Improvement in productivity, as repetitive tasks can be automated, thus leaving personnel with more time to focus on core business activities.
- Faster completion of tasks and thus time savings.
- Reduction in errors, as pre-programming of tasks ensures consistency.
Multifunctional devices help to save office space since the devices include fax, copier, printer and scanner functionalities in one machine. You save on maintenance costs, since only one machine, instead of all the above types of devices, must be serviced and maintained. The machines furthermore help to reduce waste, since you will only need to stock up on one particular device’s cartridge, instead of several types. This also means storage space savings. A final benefit to consider is that of more accurate billing, since the devices come with complete costing software.
With the above benefits in mind, many companies invest in complete office automation solutions. However, one pitfall to avoid is that of converting completely to multifunctional devices, and doing away with central office copiers and printers.
Unless it is possible to have a multifunctional device in every department and within easy reach of all employees, it will only lead to more walking for the employees and thus adding to the time that it takes to complete and collect print jobs.
With only multifunctional devices, companies also have the problem of job queues. If one job is exceptionally large, it takes up the device memory and only once the job has been completed can other jobs be processed. The waiting period for output thus increases tremendously.
Another problem to overcome if only multifunctional printers are available to large groups of employees is that of confidentiality. If the printers are too far located from the source of printing, the risk of unauthorised persons seeing the highly confidential prints lying in the out tray increases tremendously.
When making use of Raydian – your complete office automation solution will include standalone printers to ensure fast processing of urgent and confidential jobs placed within close proximity of the relevant employees, as well as multifunctional printers that can handle a wide range of jobs strategically placed for central access.
Our consultants help client companies to assess their particular printer and multifunctional device requirements for the purpose of office automation. Brands include the likes of ITC and HP, which come with full service level agreements. This is particularly important, since callouts to technicians can quickly add considerable costs to the company’s budget. With SLAs, the company can budget better and has the assurance that the machines will be well-maintained.
It is imperative to service and maintain the machines, since breakdowns occur if the intervals between services are too long. With such comes the inevitable lowering in productivity, additional costs for repairs, downtime in communication and financial losses.
With Raydian, your complete office automation solution includes the consultation, which is rather important to minimise long-term rental or purchase costs. The consultants review your particular print requirements, the speed of print needed, quality and types required. The same holds true for the multifunctional solutions. In this way, you will not have to buy or rent more devices than needed, and every machine in your office will have enough work to ensure a good return on your investment or lease spending.
When you purchase devices through us, you benefit from affordable pricing and the service contracts. However, if you don’t want to make a large capital layout, then rental is better. With this option, you have a monthly deductible expense, which helps with tax savings. The machines are maintained and you can upgrade to newer or more sophisticated technology offering higher quality, reduced energy usage and faster printing when you need to. You have improved budgeting capacity if you roll the consumables into your fixed monthly rental price and you will always have the consumables available. We furthermore offer a cost per print model, which makes rental of the devices even more affordable.
When making use of the Raydian complete office automation solutions, including the multifunctional device rentals, you will benefit from a brand mix, which means that you get relevant devices, rather than having to settle for lower quality because only one brand is available. You can put your existing printers on the service contract and thus benefit from one price structure from a single supplier.