Why Printer Rental Contracts are Beneficial to Companies in South Africa
Printing forms an integral part of the modern office environment, whether you run a small home office, a small business with only a few employees, large real estate agency or a national corporation. From time to time your printer hardware will need to be upgraded and this costs money. With the large capital layout associated with the purchasing of multi-functional printers and other types of copier/printers, you may be tempted to work with an outdated and energy hungry machine that is broken more than it is working.
The solution lies in flexible, customisable printer rental contracts that are tailored to meet your specific printing equipment needs. With cash-flow problems often at the heart of business failure, it is essential to minimise unnecessary large capital layouts not directly contributing to your profits. We thus understand why you may shy away from buying the latest technology.
Having access to the latest technology is, however, essential to help minimise energy costs, reduce downtime, cut on maintenance costs and to improve overall productivity in the office. With printer rental contracts you gain access to the best and most suitable machines, which are well-maintained and energy economical. With fewer breakdowns because the machines are new you will also save on maintenance costs.
If you plan your lease agreement to coincide with the hardware lifecycle you can upgrade to newer and more advance equipment at the end of the lease period. This allows you to always have access to the latest technology and the ability to maintain high productivity levels in the office.
The leasing of printers is furthermore tax beneficial – meaning you have a monthly tax deductible which at the end of the financial year can be a considerable saving on taxes. With the bottom line of business being profit generation you will want to maximise income and profits, but at the same time benefit from having allowable deductions and this is why printer leasing is often preferred over outright purchases.
You can include the costs of consumables in your fixed monthly rental fee and thus gain maximum control over your monthly budget. This helps in cost projections and predictability in expenses. You can also roll the cost of maintenance into the fixed monthly fee, giving you even more cost predictability.
The real secret to optimal benefits of printer rental contracts lies in the customisation of contracts to suit client budgets and specific printer requirements. This is why it is important to use a supplier such as Raydian who is not vendor specific and can thus recommend the best printers for your specific applications and budget restrictions. With agreements like this and the best equipment supply, it is possible to develop a long-term relationship with the printer service provider. It in turn, translates into better pricing structures and superb service delivery to retain your business.
Of course, printer rental can be more beneficial if it goes hand-in-hand with a maintenance and service agreement. With a printer service model based on cost per print you save money. The most beneficial agreements are those that include toner, call-outs, and parts priced on the cost-per-print format.
Raydian goes the extra mile to ensure that your requirements are met through a free analysis of the existing printers in your office to determine which ones should be replaced and advice on operating efficiency improvement. You realise significant cost savings on the model because your administration costs are reduced, maintenance issues handled free and in the fastest possible turn-around without removal of the equipment from the office for maintenance. If the printer has to undergo extensive repairs, a loan printer is provided which means as little as possible downtime on printing.
With the service contract in place, you benefit from preventative maintenance such as checking of toner levels and the supply of spare toner cartridges up-front. Installation and training on the new printers and multi-functional devices form part of the printer contracts.
Avoid large capital layouts and possible cash-flow problems. Opt for affordable and flexible printer rental contracts to meet your office printing demands and minimise downtime. Select a company such as Raydian, offering printer lease and sales services throughout South Africa to small, medium and large client companies at competitive prices.