When and Why Printer Leasing Can Benefit a Company
Printer leasing seems to be the latest trend in office automation. Understandably, you may be reluctant to go this route, since you don’t own the asset, but there are benefits that cannot be overlooked.
No Large Upfront Capital
You may be in the position of not having the capital right now to upgrade your equipment or to expand your office printing equipment. Without the necessary equipment, you are limited in production and business operation capacity. The solution lies in leasing. With such, you don’t have to pay out a large amount upfront and can thus enjoy the benefits of new and upgraded equipment in return for a monthly fee.
Although some businesses earn large amounts at specific periods in the year, most gain their revenue gradually throughout the year. Paying for the printer costs as you go therefore makes more sense. The costs are more manageable than large capital layouts. With leasing, you don’t have to deal with interest increases, which must be considered when you buy a copier or printer through financing. With such, you have better control over your expenses and can make more accurate forecasts.
If you are looking for a way in which to reduce your tax expenditure legally, then monthly printer leasing is the solution. It is an ongoing expense that is tax deductible. With an outright purchase, you are limited to a specific percentage once-off that can be claimed against tax payments, while with leasing, you claim all the expenses paid monthly and annually on the lease.
Ability to Upgrade
Having access to the latest technology holds several advantages, such as being able to print more, faster and at better quality because of newer technology. The latest multifunctional devices for instance, include touch screens for optimal user-friendliness, and many include accurate user access control and stats software solutions.
If you want to save on energy costs, then having access to the latest technology is essential. The printers and copiers in your office are essential tools to ensuring optimal productivity. With such, you cannot afford to work with older technology when your competitors have access to the best and latest available equipment.
However, if you have bought your equipment, you still need to get the return on your initial investment. This may cause you to be hesitant in buying the latest models on the market. With such, you lose part of your competitive edge, but if you lease, you can upgrade to newer technology at the end of your lease period, or as agreed with the service provider. You will thus be able to save on energy costs, maintenance and servicing, since newer machines are more energy efficient, don’t break down as often as older machines, and provide you with more printing and copying options.
Access to Multifunctional Devices
If you run a small to medium sized office, then a multifunctional device, in addition to your existing printers, will be beneficial. Such a device enables copying, faxing, scanning, applications of various finishes, and printing with a single device.
Most of the newer devices provide support for mobile printing and allow for output to file, sending directly to emails and storing the print jobs for future needs. With smaller offices, this helps to save on space, maintenance and servicing agreements.
When you lease, you can choose one of the multifunctional devices and thus save on the above costs, whereas an outright purchase may be too expensive for your office budget. You won’t need to upgrade several pieces of equipment and thus save on administrative costs as well.
Getting a Device that Meets Your Requirements
We give you various lease options to meet your budget and printing requirements. You can thus discuss the speed, types of print jobs and the lease period.
What to Look for in a Printer Leasing Agreement
If you cannot decide on the model, you can always ask about the specifications of each model and have the consultant supply you with print copies from each of the devices. This will help you make an informed decision.
Don’t consider leasing if you print fewer than 680 prints a month. In such an instance, it will make more sense to buy a printer to meet the smaller print job demand. It should be noted that the small multifunctional devices are only suited for home offices. If you have more than two employees, it will definitely cause print queues and with printer maintenance needs, you will find the cost of ownership or leasing to be high.
Rather let our consultants help you choose relevant printers and print leasing agreements to suit your business size, budget and print requirements.