Why Multifunctional Printer Sales Have Skyrocketed
Multifunctional printer sales have skyrocketed over the past few years because of the office automation trend and the focus on centralisation of office functions. One has to ask what the benefits of multifunctional devices are and how centralisation improves office productivity whilst lowering costs. Or is the opposite true?
As a company that is isn’t bound to one specific vendor or brand and offers from the multifunctional printer sales and leases to consumables and desktop printers, we endeavour to provide clients with adequate information to make informed decisions. We will take you through the advantages and disadvantages of multifunctional devices, centralisation, purchasing and leasing of office equipment.
The Advantages of Multifunctional Devices
Instead of having several printers stationed throughout the company, all using energy investing in two or three multifunctional devices that can be used by several employees helps to save on energy costs. The modern equipment is energy efficient and when not in use enters sleep mode which saves more energy. With the rising costs associated with energy usage companies looking towards ways to reduce their power consumption benefit from the installation of multi-functional devices.
As the name suggests, the devices can perform several functions including printing which can be in monochrome or colour, faxing, scanning, saving documents in various formats ranging from Word to PDF, and emailing documents. Jobs can be saved for reprints, saving time and energy. These units allow for output to mobile devices and can receive commands. That being said, true office collaboration is possible and the company doesn’t have to invest in various types of equipment, like fax machines, printers, copiers, and scanners. All of these machines require energy, take up space and need maintenance.
By investing in multifunctional devices companies are thus able to realise significant space, energy and cost savings. Many of the devices come with access control, logging of usage and easy-to-use touch screens. Cost control is possible and with special software the access levels can be determined to minimise the risk of confidentiality breaches.
The Disadvantages of Multifunctional Printers
As with anything in life there is always a flipside to a solution and multifunctional devices do have their drawbacks.
One example of a disadvantage is the price of the machine. It is expensive and if the office doesn’t use it extensively it will take a considerable time before the return on the investment can be realised. In some instances, the machine becomes outdated before it is completely paid. Buying the machine through a credit agreement also means having to pay interest. If it is added up over time then having only the machine around instead of other printers, copiers, scanners and fax machines may not be as economical as one would have hoped.
Another downside to the multifunctional printers is the bottleneck effect that follows in peak times when many of the workers try to accomplish their print jobs, scans, emails and copies at the same time. With such, the jobs are queued and it is not unusual for a job to take excessively long to be completed because an enormous print or copy job is first in line. Productivity levels can actually be lowered instead of improved.
Centralisation versus Decentralisation of Office Tasks
Centralising office tasks helps to minimise space taken up by equipment and reduces maintenance on various pieces of equipment. The argument is also for saving on paper and energy. However, the downside is that jobs are often slow to be completed because employees must get up and walk to the printers to collect their print jobs. With print jobs in the out tray of the device, confidentiality can be compromised. The user also has less control over the print precision and the printer often runs out of paper or toner without the user realising such because the user has not been at the printer the entire time to check for proper completion of the job.
What is the Solution?
Multifunctional printers do have their benefits, but only if used in a hybrid office environment where there are still other printers strategically placed for quick and small jobs. In such an environment the centralisation of office functions can work exceptionally well because bottlenecks are avoided, print jobs that are highly confidential are done from desktop printers and people stationed far from the multifunctional devices can use the printers nearest to them.
Buy or Lease?
Buying multifunctional printers is only recommended if you have the capital to do so in a reasonably short period. Leasing is better as a tax deductible and to be able to upgrade to newer technology when needed. Let our consultants help you to decide on the printers and equipment that you need, and benefit from our experience and product offering whether in multifunctional printer sales or leases.