Top Tips on How to Minimise Maintenance Costs on HP Printers in South Africa
We are an official supplier of HP printers in South Africa and offer sales, rentals, printer repairs, services, parts and complete solutions. HP printers are reliable and have been widely used in South Africa for many years. As such, if you are looking for a trustworthy brand that is well-established, you cannot go wrong with HP.
Keeping your HP printers in good working order through regular cleaning and maintenance will enhance their performance and prolong their lifespan. Some of the benefits of keeping printers clean are briefly discussed below.
Lower Ink Usage
You will waste less ink because the ink will not dry up and clog the print nozzles. Without cleaning, the ink dries out and causes clogging. This prevents the ink from passing through the nozzle on a consistent basis. You will constantly have to repeat the printer head cleaning procedure which takes up ink, especially because you will need to do test runs.
The nozzles and the heads must be cleaned completely to prevent smudging. If either the head or the nozzles are dirty, you can expect smearing of the ink because of the ink on the nozzles. Every smudged printout means paper, ink and time wastage.
Prevents Paper Wastage
Every botched print implies a sheet of paper wasted. Without a regular print cleaning schedule, you will only clean the printer nozzles and head when problems with prints occur. You will thus end up having to reprint sub-standard prints after running the head cleaning procedure and will waste paper in test runs.
Now for the Question – How Often to Clean the Printer?
Schedule at least one cleaning a month. However, the cleaning cycle is dependent on factors such as the number of printouts made, the ink cartridge that has been used and the general working conditions. If the printer is located in a factory then there is most probably a lot of debris and dust, meaning that you will have to schedule cleaning to take place twice a month. If you use refill cartridges, then you will need to schedule cleaning more often.
Using original HP printer cartridges as available from our offices in South Africa will help to extend the intervals for cleaning. If you run a busy office with many printouts made, especially image-intensive printouts, then you can schedule cleaning for every fortnight period.
What is Needed?
For normal cleaning of the printer, our technicians will use a fine brush, moist lint-free cloth and paper. For deep cleaning, we will vacuum the printer to remove dust. For in-house cleaning, use the lint-free cloth, soft brush and piece of scrap paper. First do a test page run, which you will find under the maintenance setting of the HP printer. Check how it compares with the print displayed on the screen. If it is of a lower quality, use the clean cycle of the printer, but only if the cartridges are at least at 50% capacity. If the ink or toner level is too low, the print clean cycle may not work.
Once done, unplug the device from the power point. With it switched off, use the moist lint-free cloth to wipe down the rollers. Clean the outer part of the printer in the same manner. Allow for complete air-drying before switching the printer back on.
Other Tips to Keep the Printer in Good Working Order
- Always gently pull a jammed piece of paper from the rollers – using both hands. It is amazing how a small piece of paper stuck in the rollers can cause jam-after-jam.
- Keep the extra cartridges and toners in their packages in a cool dark place until replacement of the ink or toner is needed. This will help to reduce the risk of drying out and clogging.
- Never overfill the printer or copier trays.
- Always use good quality paper, as lower grade paper often causes paper jams.
Lease, rent or buy the best HP printers available in South Africa from Raydian, and benefit from our cost-effective pricing models, service level agreements, expertise, repair and maintenance services, and our wide range of products. Whether you need a multifunctional printer or specific HP printers, you can rely on our commitment to give you the best products and services to help your back office function at its best.