How to Select the Business Printer Supplier and Lease or Purchase Agreement
Before approaching business printer suppliers, you need to assess your specific printer needs. Do you have the finances available to purchase multifunctional devices, in order to replace copiers and printers? Do you need a printer service agreement and will it be better for you to lease or purchase? Not all the business printer suppliers will be upfront about the benefits and disadvantages of buying or leasing, and most certainly, not all the suppliers will offer favourable cost-per-print service models. Many will tell you that multifunctional devices are the solutions for office automation, but some, like us, will give you the entire picture.
When is a Multifunctional Device Not the Answer?
If your printing, faxing and copying requirements are very little, then you may just as well invest in a good quality printer, copier, scanner and fax machine. With the low volumes that these devices must handle, they will have long service lives and you won’t sit with print job queues. Note that the very small multifunctional devices often break down, which means that you won’t be able to do any of the jobs, such as print, copy, scan or fax. It is better to invest in a larger and highly functional multifunctional device in this instance.
Why Not Just Get Multifunctional Devices?
There will always be a place for printers in the office environment. If you add multifunctional printers, you will take a positive step towards office automation. However, having only multifunctional devices and no other printers on the network or connected directly to workstations will mean that the employees will lose valuable time in walking to and from the multifunctional devices to collect their print jobs. If you spread the multifunctional devices too thinly throughout the organisation, you will have the problem of print queues and also have to deal with the risk of confidential prints being left at the printers for unauthorised persons to see.
The best solution is to install a combination of printers and multifunctional devices. In this way, you are able to support mobile printing, while also giving employees access to speciality printers and ensuring that where employees are far from the multifunctional devices, they can still print their jobs quickly.
Why is a Multifunctional Device Beneficial?
Instead of having several devices that all require floor space, maintenance, servicing and energy, you have one device. This means savings on all the above, which at the end of the day, translates into reduced office costs and thus higher profits. You also benefit from waste reduction because you don’t have to stock several types of toners or cartridges, which must be replaced at different intervals. When you make use of us as your business printer suppliers, you also benefit from receiving upfront stock free as part of the service agreement.
What Type of Lease Contract is the Best?
Trying to figure out which rental agreement is better can be a daunting task, especially if you have to estimate the number and types of prints that you will do in a given month. Fortunately, our consultants can help with the assessments and provide you with unbiased advice regarding the best combination of printers and the most suitable lease periods for your particular business. This also applies to purchasing and comparing various printers.
When is Purchasing a Better Option?
If you have the capital available to pay upfront for a multifunctional device without seriously affecting your cash flow, then buying is a good option. This is, of course, provided that you still enter into a printer service agreement to ensure proper maintenance of the equipment. You should also know that you will have the required capital when the time comes to upgrade. It is a suitable option if you only want to buy one device. If the idea is to install several such devices throughout your office environment, then it will be a considerable capital layout and then leasing is a better option.
Which Business Printer Supplier?
Choose the one that can offer you a wide range of high-quality printers and multifunctional devices, onsite support, service contracts and the option of buying or leasing. You want a supplier that offers a cost per print lease and service agreement to minimise unpleasant billing surprises. You also need a supplier that is willing to put the printers you already have on the service maintenance agreement.