Office Automation for Smaller Businesses – Multifunctional Printers
Office copiers are amongst the most important pieces of equipment for administrative environments. Whether for legal, retail, real estate, accounting, or insurance offices, such machines are essential.
Smaller businesses, even more than large firms, benefit from investing in multifunctional printers.
Though larger firms can still manage expensive overheads associated with having multiple devices, each dedicated to a certain task, for the small business owner, it is not viable to have numerous devices. That said, far too many smaller companies still have fax machines, scanners, desktop printers, black and white copy machines, and full colour laser copiers. There is a solution and that is to combine all the devices into a single multifunctional printer.
With our range of multifunctional printers, it is possible to get one that meets your exact print and copy needs. Instead of having several devices, you can now have one that can handle from scanning to faxing, print job storage, file sharing, duplex printing, and high-quality colour printing.
Does it mean that you will no longer have any desktop printers? If you so prefer, you can replace them all with one of our multifunctional office copiers. However, automation does not mean throwing out everything. You can still have essential desktop printers, but there is no reason to have several types of copiers if you can have one that can handle all the print and copy jobs.
Here is how your company benefits from buying, leasing, or renting one of our multifunctional office copiers:
- Reduce space usage
- Lower energy usage
- Fewer cables
- Improved control over print jobs
- Lower maintenance costs
- Fewer consumables
- Lower insurance costs
Reduce Space Usage
Every device in your company takes up space. It is not a problem if you rent an entire building or floor. However, if your office takes up 200 square metres, for instance, you want to avoid clutter. Every device on the floor reduces seating space and makes it more difficult to move around. If you do not replace old and worn equipment with a single multifunctional machine, you risk eventually running out of space. This will mean you will need to rent additional space, whereas space could have been available, had there been fewer pieces of equipment in the office.
Lower Energy Usage
Every machine plugged in uses power. Electricity tariffs are high, and the unnecessary usage of power also eats into the business profits. By having fewer copiers, you thus reduce your company’s power usage, translating into cost savings. The money saved can be used towards team building, additional employees, more advertising, or direct profit generation.
With fewer devices, you also have a neater office environment. It also translates into a lower electricity risk and fewer cable replacements. With such, you thus create a neater and safer work environment.
Improvement in Control Over Costs
We provide free basic printing software with our equipment. This provides you with more control over usage of company resources. You get reports on usage, toner levels, and more. With such analysis, it is possible to see where you can cut costs and what to do to improve efficient usage of the copiers.
Instead of having to order and keep consumables for several types of machines, you only need to track of what is needed for a single device. With fewer consumables, you also save money.
Lower Insurance Costs
Every device in the office must be insured, adding to the administrative burden and to insurance costs. Reducing the number of devices thus has a positive effect on your insurance premium.
Rent or Buy Options
We understand that for some businesses, buying copiers cash is better. However, for smaller businesses, the large capital layout associated with upfront payment for new devices can cause cash-flow problems. To this end, we offer flexible rental solutions in addition to selling equipment. Renting makes it possible for smaller companies to have the latest technology and to benefit from the monthly tax deduction associated with the set monthly expense. In addition, smaller companies appreciate the service and maintenance agreements that can be included in the monthly rental of equipment.