Is it Better to Buy or Rent Business Printers?
Business printers range from desktop units to large format types; specialised printing models; wide format, high volume ones; and multifunctional types. To ensure your business printing needs are met, you may have to buy more than one type and perhaps several units of each. This can be an expensive endeavour.
We look at the factors to consider when deciding whether to buy or rent printers, helping to make the process easier.
Cash-Flow Management
The recent worldwide health crisis and the economic consequences of such have highlighted the importance of cash-flow management. With capital invested in expensive office equipment, should your company need money to pay for overheads during a period in which operation is not possible, it may spell the end for the business. Cash-flow management is essential to keep the doors open.
If your company has extra funds available to buy a new printer cash, then it is a good option. However, for more expensive print units, such as large or wide format types, high-volume units, or all-in-one machines for an entire office floor, renting or leasing can be more cost-effective. Although you have a monthly expense, it can be structured according to the number of pages printed or a fixed affordable package.
Need to Upgrade Technology
Where you only need to upgrade one machine in the office, it makes sense to buy a new machine. Where you want to get rid of redundant printers and replace them with all-in-one machines, the expense can take a large chunk out of the business budget. To this end, consider leasing printers. You can schedule upgrades to coincide with the end-of-lease periods.
Of course, you can opt to buy the printers at the end of the lease terms rather than upgrade. However, with favourable lease terms, it is possible to always have the latest technology in the office to give your business a competitive edge. Newer models require less maintenance, are more energy-efficient, and generally provide more functionalities.
Tax Incentives
With a once-off capital layout, you only have a limited tax-deductible expense. With leasing, you have a monthly tax-deductible expense. This can make a huge difference in the tax payable every year.
Maintenance Agreements
With company-owned business printers, you do not necessarily have maintenance support. You may have to pay extra or hire in-house maintenance technicians. Once again, consider cash-flow management. Every person on the payroll means more tax and human resources administration. With the leasing option, maintenance is often included in the package. You can opt for complete print-management solutions as well. In this instance, the servicing, maintenance, and consumables management are handled by the supplier.
Access Technology Otherwise Too Expensive
Business printers are similar to any other equipment. The moment you use a model, it is no longer new. This means it immediately loses a percentage of its value. If you buy the unit and want to sell it later on, you may not be able to recoup your initial investment. With the leasing option, you always have a well-maintained unit and do not have to be concerned that the machine will eventually be an expensive white elephant in the office. You can have access to technology that would otherwise be too expensive to afford as well.
In Conclusion
Whether you decide to buy or lease business printers, we have an extensive range of equipment to meet your print- and cost-management needs. View our range and get in touch to learn how we can help to automate office functions with affordable office equipment.