Need an Office Printer? Consider Multifunctional Printer Rentals
If you need an office printer that can handle anything from copies to normal prints, faxes, scans and emails, consider high-quality multifunctional printers. However, before we discuss the benefits of using multifunctional printers, let’s look at when to consider the disadvantages of having only multifunctional devices.
With a single office printer located per office floor, you actually reduce productivity. The employees located far from the printer will have to get up more frequently and will waste time in walking to and from the printer. This is true even if they send prints to the printer from their computers or mobile devices.
Print queues can also happen if all the employees send their print jobs to one printer. If there is a particularly large job in the queue, then everyone has to wait for the job to finish before their prints will come out. If someone is in a hurry, then such a situation can be extremely frustrating.
Investing in the smaller types of multifunctional printers is counter-productive, since these machines often break down and cannot handle large workloads effectively.
What About the benefits?
If you need an office printer to handle multiple functions, minimise space usage, improve productivity and streamline communication, then a multifunctional printer is recommended as an additional printing device. This means that you will still have large format copiers for the batch prints and a few desktop printers for employees located far from the multifunctional devices.
Install the multifunctional devices at central locations. In this way, you will need fewer copier/printers and will benefit from energy savings which, in turn, will mean cost savings.
Apart from space and energy savings, you will also benefit from lower costs on consumables. Instead of having to keep stock for several types of printers, copiers, fax machines and scanners, you will only have one machine for which to keep toner/ink and paper.
One machine means maintenance on only one device, instead of service and maintenance of several machines. Here, you will therefore also save on costs. With a single device, you benefit from highly accurate billing and cost management. Since overheads eat into profits, it makes sense to rent one or two multifunctional devices to reduce the need for several types of machines.
Where to Get Such a Printer
Don’t settle for just any supplier. Choose a company that supplies a well-known brand, such as HP. We, for instance, have HP Gold Partner status and can provide you with cost-effective quality solutions to meet your particular print requirements. That being said, we are a provider of multiple products from top brands, thus ensuring that the solutions that we supply meet client requirements. You thus get unbiased advice and recommendations.
Rent or Buy?
Of course, if you have the upfront capital, don’t need to be concerned about cash-flow situations and can afford to buy a new printer every few years, buying will be a cost-effective solution. However, if you want to benefit from a monthly tax deductible expense and want to lower cost to ownership expenses, renting office printers makes more sense.
With renting, you don’t have to be concerned with the depreciation in value of the printer. Advances in technology make it possible for manufacturers to bring out new machines almost yearly. This also means quick depreciation in value of existing used machines.
Reselling your machine in order to upgrade will not cover the costs of the new machine and you will thus wait longer before upgrading to new technology. This can put your company at a disadvantage, since older machines tend to break down more often, are not as energy efficient as the newer machines and don’t have all the functions of the latest printer models. Renting allows you the opportunity to upgrade to new technology when needed.
Rental agreements come with service and maintenance plans. You will save on the cost of calling repair technicians and will benefit from minimum downtime on machines.
The solution is to select a supplier that offers everything from sales to rentals, service and maintenance contracts, affordable cost-to-print models and high-quality multifunctional printers. The supplier should be able to assess your particular office printer requirements and recommend solutions that will help you reap all the benefits from renting multifunctional printers. We meet these supplier requirements and should thus be your preferred supplier.