Affordable and Well-Designed Print Solutions for Your Business
Gone are the days of having to buy several printers, fax machines, copiers and scanners for your company. The latest trend in office automation is that of multifunctional printer devices. With such, you are able to save on floor space, which means that you also save on office rental costs. While before you would have needed space for all the devices mentioned above, you can now have one multifunctional device that includes all the above functions.
Of course, by reducing the number of devices on the network, you will also save on energy costs. Each machine, even when in sleep mode, uses electricity. With it being a priority to cut on office management costs in order to be competitive in the business world of today, seeking print solutions for your business that are cost-effective and structured to meet your particular print requirements, has become essential.
By reducing the number of devices, you reduce office management costs. Apart from floor space and electricity savings, you also benefit from reduced stock count. Instead of having to buy various types of cartridges, toners, and other consumables, you only have to keep stock for one machine. With it also comes storage space savings.
The multifunctional devices come with costing software, which enables accurate billing when renting the devices. User access control can be applied and pre-programming of repetitive tasks is possible. Although smaller multifunctional devices are not recommended because they often break down and are too slow for modern business environments, the medium to large types should form part of the print solutions for your business.
The devices come with functionalities, such as touchscreens, for improved user experience and a variety of output formats of scanned files. Many of the devices support mobile technology, enabling the emailing or sending of files to tablets and other mobile devices.
However, it is important to note that the best office automation is one that makes use of a range of business print solutions. Instead of replacing all the printers, copiers, fax machines and other office devices with one multifunctional printer, we recommend still having a few printers, copiers and one or two paper fax machines in the office. In this way, you will always have backup functionality, and employees that are located far from the multifunctional devices can print to the nearest printer. By doing so, they reduce the time it takes to collect print jobs, translating into the minimising of time wastage.
The next step is to find a supplier of print solutions for your business. In this regard, we recommend making use of our services and products. With such, you can either rent or buy printers and multifunctional devices, depending on the availability of capital. Rental is a good option if you want a monthly tax deductible, want to be able to upgrade to newer technology when needed and want solutions that include consumables, cost-per-print pricing, service level agreements and top-quality machines from brands such as HP.
Making use of managed print solutions helps your company to reduce the administration of having to manage every print device separately. This leads to cost savings, better control and improved billing. With the modern solutions available, you can reduce paper usage by scanning documents and choosing digital outputs for better storage, improved collaboration and better security. With printing to digital formats, you save on time and the prints can be stored to mobile devices. This helps office personnel to have information at hand wherever they are.
It is possible to monitor and optimise the print output irrespective of the brand. Compatibility across various platforms makes it possible to collaborate on jobs, as the outputs can be sent to a number of mobile or desktop devices.
You can control the volume of colour printing and benefit from improved control over costs with detailed reports to show which user has printed what. In this way, employees are deterred from using office resources for their private use.
By making use of the business print solutions offered through our firm, you are able to reduce your environmental footprint because prints can be sent to other devices, instead of having to be printed on paper, and fewer types of devices are needed. Even remotely located employees have access to the printers, which enables faster and more cost-effective communication. The solutions support cloud-based functionalities, enabling your business to move into the 21st century way of doing business.